Reasons for Having a Meeting

One of the primary reasons for holding a meeting or convention is to facilitate discussion in a face to face manner. In this way, ideas can be discussed, brainstormed and expressed in a freeform manner. With so much business being conducted and ideas being exchanged on the phone and via email, conciseness and brevity are the order of the day. From time to time it is critically important to express and discuss industry and ideas beyond these staccato exchanges.

Meetings and conventions break people away from the office environment and its time restrictions. This is where the big picture is discussed and new roads are discovered. Here, attendess are able to get away from the routine and focus on long term goals, new ideas and more abstract concepts.

The importance of face to face exchanges, and lack of time restrictions on them, cannot be underestimated. An amazing amount of communication, up to 93%, is done outside of spoken words. Body gestures and tones, which cannot be seen or heard over the phone or through email respectively, play a very important role at conventions and meetings. Information and ideas are exchanged in their most effective way possible.

Whether an industry wide gathering, or an intimate retreat, meetings and conventions provide a very productive and crucial function. Here, the open and organic exchange of ideas, lead to new breakthroughs and better insight. In this way, communication of concepts and ideas can flourish.

If you have any questions as you start thinking about planning an event or meeting, please contact us at [email protected]